about Deliberation

CONCERNING THE CONSULTATION

1. What is this consultation

This online consultation concerns the proposal to set up the OGP Multistakeholder Forum in Greece. The proposal was prepared by HELLAS (Open Technologies Organisation / GFOSS) in the framework of the project “Open Data and Enhancing Inclusiveness” and submitted to the Ministry of Digital Governance in December 2025.

The consultation is carried out in the framework of the European research project AI4Deliberation (HORIZON Europe, Grant Agreement No. 101178806), which develops and evaluates artificial intelligence tools to improve public consultations.

Important clarification: This is pilot research consultation. It is not a substitute for a formal legislative consultation under Law 4622/2019. The proposal being consulted is not a draft law, but a policy proposal to be submitted to the Ministry of Digital Governance accompanied by the results of this consultation.

2. Why it takes place

Greece participates in the Open Government Partnership (OGP) but does not yet have an institutionalised Multilateral Forum – a permanent space for cooperation between government and civil society to co-create open government policies. The country is already under OGP Procedural Review due to this gap.

The proposal being consulted builds on evidence-based international practices from countries such as Italy, Finland and Estonia.

3. Who is invited to participate

The consultation is open to all interested parties. It aims in particular at:

Non-governmental organisations active in transparency, accountability, human rights and participatory democracy
Civil servants and executives Ministries, Regions, Municipalities and Independent Authorities
Academics and researchers in the fields of digital governance, social and political sciences and public policy
Journalists and media representatives
Technological communities Open Source and Open Data
Youth organisations and vulnerable groups
Any interested citizen

The targeted call is addressed through:

EELLAK Open Data Mailing List
the Open Government Working Group EELLAK
WeOpenGov Forum Network (coordinated by Transparency International Greece)
GAIN — Greek AI Network (coordinated by Homo Digitalis)

4. How the consultation works

Format: Asynchronous online consultation modelled on opengov.gr – commentary per article.

3-phase process:

Phase 1 – Preparation (April – early May 2026)

Suggestion and supporting material uploaded
Invite participants through targeted channels
Informative webinar (end of May)

Phase 2 – Consultation (early May – mid-June 2026, ~1.5 month)

Asynchronous commentary on 7 articles + General Comments
Possibility to comment 24/7 – each participant on their time
Comments are published after moderation
AI4Deliberation Tool Test: summary, argument extraction, mitigation, gamification

Phase 3 — Composition (mid-June – end-July 2026)

Synthesis of contributions supported by artificial intelligence
Final report (mapping arguments)
Send results: Participants, Ministry of Digital Governance, OGP Contact Point

5. How to ensure equal participation

Asynchronous format: The fully asynchronous procedure (1.5 month) does not require simultaneous presence and allows participation regardless of hours, location and ability to move.
Open access: Registration is free. Membership in an organisation is not required.
Voluntary participation: No one is required to comment on all articles or answer every question.
Equal visibility: Comments are published chronologically without ranking. The AI tools used do not evaluate or rank comments, but assist in summarising and classifying them.
Information material: Supporting material is provided (see "Information materials" page) so that each participant starts from a common knowledge base.
Language: The consultation is conducted in Greek.

6. What about the results

The comments collected will:

Composed in a final report with an argument mapping, leveraging artificial intelligence tools under human supervision.
Sent participants, the Ministry of Digital Governance, and the OGP contact point, as an evidence-based submission.
Published open at opengov.ellak.gr.
Exploited the evaluation of the Sprint 2 of the Greek pilot (deliverable D5.1 of AI4Deliberation).

Note: The results are of a suggestive nature. The final decision to set up OGP MSF belongs to the Ministry of Digital Governance.

7. Artificial intelligence tools in the consultation

The platform leverages pilot AI tools developed under AI4Deliberation. In particular:

Tool	What it does	How it affects you
Summary	Creates article-by-article comment summaries	Helps you see the main points of the discussion
Mitigation (Moderation)	Detects inappropriate content	Final control is always done by a human.
Extraction of arguments (Argument Extraction)	Recognises positions for/against	Helps map the discussion
Thematic classification (Topic Modeling)	Groups comments by topic	Facilitates navigation in many comments
Gamification	Provides budget and progress table	Encouraging quality participation

Key principles for the use of AI in the consultation:

Transparency: Every AI tool that works on the platform is marked. You know when you see an AI result.
Human oversight: No AI tool makes decisions. The mitigation of comments, the synthesis of results and the final report are always done under human supervision.
Manual decision-making: Automated decision-making within the meaning of GDPR Article 22 shall not be used.
Comments are not evaluated: The tools do not rank, rate or rate feedback qualitatively. Each comment has equal weight.
AI risks: AI tools may present errors (e.g. misclassification, incomplete summary). That is why human oversight is mandatory.
Right to contest: If you consider that an AI tool has mishandled your comment (e.g. incorrect mitigation), you can contact [admin@eellak.gr] for human review.

8. Protection of personal data

Data Controller: EELLAK – Open Technologies Organisation (GFOSS), Athens, Greece.

Legal basis for processing: Consent pursuant to Articles 6(1)(a) and 9(2)(a) of the GDPR. If comments are posted in public, Article 9(2)(e) (data that the subject has made public) is applied in the alternative.

What data is collected:

Comments submitted to the platform
Username or alias (optional – you can join anonymously)
Email address (for account verification – not published)
Navigation metadata (timestamps, IP — platform security only)

What is not collected:

No special category data is actively requested
No profiling or ranking of users

Anonymisation:

Before using data for research analysis, anonymisation is applied via NER (Named Entity Recognition) – removal of names, locations and other identifiers
Anonymized data is published on Hugging Face through glossAPI.gr

Storage and access:

The data is stored on the self-hosted servers of HELLAS, within the European Union
Access only by project staff in HELLAS and, where applicable, by members of the AI4Deliberation consortium
No transfer of data outside the EU

Preservation: 6 months after the end of the AI4Deliberation project, to verify results.

Your rights (GDPR Articles 15-22):

Right of access to your data
Right to rectification
Right to erasure ("right to be forgotten")
Right to withdraw consent at any time
Right to portability
Right to object
Right to lodge a complaint with the Hellenic Data Protection Authority (www.dpa.gr)

Contact: For each data protection issue: [admin@eellak.gr]

9. Declaration of consent

The following statement appears as a pop-up when registering/first login to the platform. Acceptance is a prerequisite for commentability.

STATEMENT OF INFORMATION & CONSENT OF PARTICIPATION

This consultation is being carried out as part of the research project AI4Deliberation (HORIZON Europe, Grant Agreement No 101178806).

With your participation:

☐ I declare that I have been informed whereas this is a pilot research consultation and does not replace a formal legislative procedure. The results will be sent to the Ministry of Digital Governance as a recommendation.

☐ I declare that I have been informed that the platform operates pilot AI tools (summary, mitigation, argumentation, thematic classification) which always operate under human supervision.

☐ I consent collecting and processing my comments for the purposes of consultation and research evaluation of AI4Deliberation, in accordance with the GDPR.

☐ I declare that I have been informed that my comments will be anonymised before they are used for research purposes and that I can withdraw my consent at any time.

☐ I declare I am over 18 years old.

☐ I declare that my participation is voluntary and that I can withdraw at any time without consequences.

[Read the full Privacy Policy] | [About the Consultation Page]

[Accept] | [NOT ACCEPTING — Return]

10. Research framework: AI4Deliberation

What is AI4Deliberation: European research project HORIZON Europe (2024–2027) aimed at developing and evaluating artificial intelligence tools for large-scale public consultations. Coordinator: Uni Systems. Funding: European Union (Grant Agreement No. 101178806).

Pilots in 4 countries: Greece (opengov.gr – GFOSS), Italy (National Climate Adaptation Plan), Germany (Bamberg smart city), International (Long-COVID – DebateGraph).

Greek pilot: The Greek pilot (WP5) operates in three sprints. Sprint 1 (integrated) evaluated AI tools in historical consultation data. Sprint 2 (this consultation) tests the tools in real interaction with citizens. The Sprint 3 will include full public development.

Democratic values: AI4Deliberation believes that artificial intelligence should strengthen, not replace, democratic thinking and judgment. AI tools are designed not to introduce technocratic biases, protect minority voices, and always operate under human oversight.

Ethical supervision: Ethical supervision of the project is carried out by the Ethics Manager (Institute of Criminology, Ljubljana — IK) and the Scientific & Ethics Advisory Board (SEAB). The Ethics Assessment and Data Protection Impact Assessment (DPIA) of Sprint 2 are examined internally by the legal department of HELLAS and the Project Ethics Advisor (CERTH).

More information: ai4dproject.eu | opengov.ellak.gr

11. Contact

For questions about the consultation: [admin@eellak.gr] For data protection issues: [email. For technical platform issues: [email]